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The Black Barn 
Event Planning



We create the beautiful, stress free wedding you envisioned & memories that will last a lifetime!

About us

The Black Barn Event Planning believes that even the smallest details can have immense impact and meaning. We design dream events into reality and create events that are inspired by our clients envisioned wedding day without the stress. As your trusted wedding planner, I assist and take care of organizing the details, handle the logistics, help you stay within budget and provide you with support from beginning to end. I treat every wedding as if it were my own - planned with care and love. As your day approaches, with every box checked, we create and then execute our plan - all while you stay present in the joyous moments!

Cheers to a wonderful wedding day!

1. Book your consultation by filling out the form on our contact page and I will get back to you shortly to schedule a chat!

2. Once you've said yes to The Black Barn Event Planning, we will meet to go over your vision, establish your overall investment and discuss dream vendors.

3. We officially start the planning process.

The Process

Full Service Wedding Planning

Pre-Wedding

  • Provide wedding checklist
  • Provide wedding guide
  • Coordinate wedding party and guest transportation
  • Establish priorities, develop, and track the budget
  • Ceremony + reception venue scouting within 1 hour of Dayton, OH (up to 3 venues)
  • Provide vendor recommendations
  • Venue site walk through 30 days prior to the wedding for final details, if venue is within 1 hour of Dayton, OH
  • Contract review for all vendors
  • Guidance with creation and execution of a design scheme
  • Help with creation, selection and ordering of save-the-dates, wedding invitations, and all printed materials
  • Assist with creation and selection of wedding favors & accessories
  • 3 phone pre-wedding touch bases
  • Confirm all details with vendors prior to the wedding
  • Coordinate the ceremony rehearsal - 1 hour of rehearsal time
  • Schedule rehearsal dinner
  • Assist in ordering personal items needed for the wedding
  • Assist in selection of “Will you be my bridesmaid and groomsmen” gifts
  • Wedding timeline creation
  • Assist in booking hotel room blocks
  • Advise on menu and beverage selection
  • Advise on event enhancements like lighting, custom rentals, drapery, etc.
  • Schedule salon and spa services

Wedding Day

  • Coordinator on site for twelve hours
  • Direct the ceremony processional
  • Setup wedding accessories such as guest book, place cards, favors, etc.
  • Act as the point of contact for all vendors on day of event.
  • Have Bridal emergency kit on hand for use
  • Handle any unforeseen hiccups and obstacles
  • Coordinate and oversee setup and tear down for ceremony and reception

Package starting at $2,700

Are you a busy couple that does not have the time or the know how to plan a wedding on your own? Do you want to be able to relax and actually enjoy the planning process, leaving the details for your planner to take care of, so you will not feel overwhelmed and stressed? Our Full Service Wedding planning package is for the couple who want a full-time wedding professional overseeing every aspect of their wedding day or weekend! As your behind-the-scenes wedding expert, we serve as your constant resource for making your planning process stress-free, enjoyable and memorable. With full service wedding planning, we are with you every step of the way, helping aid your decisions!

Partial Wedding Planning

Package starting at $1,700

Pre-Wedding

  • Provide wedding checklist
  • Provide wedding guide
  • Two pre-wedding touch bases
  • Venue site walk through 30 days prior to the wedding for final details, if venue is within 1 hour of Dayton, OH
  • Supply any needed vendor recommendations
  • Guidance with creation and execution of a design scheme
  • Construct a detailed wedding day timeline
  • Confirm all details with the vendors prior to the wedding
  • Facilitate the ceremony rehearsal - 1 hour of rehearsal time

Wedding Day

  • Coordinator on site for twelve hours
  • Direct the ceremony processional
  • Setup wedding accessories such as guest book, place cards, favors, etc.
  • Act as the point of contact for all vendors on day of event
  • Have Bridal emergency kit on hand for use
  • Handle any unforeseen hiccups and obstacles
  • Coordinate and oversee setup and tear down for ceremony and reception
Our Partial Planning Package is an ideal option for the couple who may have already completed portions of their planning and require less assistance than a Full Service Package. This package is designed to allow the couple a hands-on role in their planning activities along with our professional assistance to guide them along the way. 

Day of Wedding Coordination

Pre-Wedding

  • Beginning 2 months prior to day of wedding, I become vendor point of contact
  • Provide wedding checklist
  • Provide wedding guide
  • Venue site walk through 30 days prior to the wedding for final details, if venue is within 1 hour of Dayton, OH, if planner schedule allows
  • One phone pre-wedding touch base
  • Supply any needed vendor recommendations
  • Construct a detailed wedding day timeline
  • Confirm all details with the vendors prior to the wedding
  • Facilitate the ceremony rehearsal - 1 hour of rehearsal time

Wedding Day

  • Coordinator on site for twelve hours
  • Direct the ceremony processional
  • Setup of wedding accessories such as guest book, place cards, favors, etc.
  • Act as the point of contact for all vendors on day of event
  • Have Bridal emergency kit on hand for use
  • Handle any unforeseen hiccups and obstacles
  • Coordinate and oversee setup and tear down for ceremony and reception

Package starting at

 $1,000

Day Of Coordination is a perfect option if you want to plan a majority of your wedding, but need a professional wedding coordinator in the background to answer questions, handle logistics, offer advice and coordinate the details on the wedding day so you can sit back, relax, and enjoy your stress free, perfect wedding day! This package is perfect for the couple who has a little bit more time to devote to the initial wedding planning demands but wants to ensure they are set up for success and that all the final details will be taken care of. We work diligently so that you can soak in every special moment.

       

Blush Sequin tablecloths
1. 52x52 Square
1. 80Lx50W Rectangle
$5 each

Blue vases (2) – 11 inches tall
$5 each

Crates (2)
$20 for both

Gold ring with floral (1)
$5

Dress mannequin (1)
$20

Dessert Risers
1. 12 inch
2. 10 inch
$20 for all 4 Risers

Wooden Eucalyptus lantern (1)- 10 inches tall
$10

- Tall 12 inch candles (4 if not used in the 2 set below) $8
- 3 set hurricane vases + candles – (8 sets) $40
- 2 set hurricane vases + candles – (8 sets)$30
FOR ALL: $75

Gold octagon (1)
$3

Cake cutting sets
1.Crystal
2. Gold
3. Silver
4. Vintage Silver
$8 per set

Drinks are on us; hangover is on you sign (1) 
$3

Blush sheer runners
27x120 (4)
$5 per runner

Blush Polyester napkins (70)
.50 cents each

Cake stands
1. White rustic - 10.5 inches
2. Clear with gold rim - 12 Inches
3. Wooden - 9 inches
$8 each

Welcome to our Happily Ever After sign (1) 2 Ft. / 24 inches tall
$10

Golden votives with LED candles (2)
$5 for both

BOHO centerpiece + Placemat (1)
$10

Black 8 foot rectangle tablecloths (2)
$10 each

White polyester napkins - (600)
.50 cents each

Black easel (1)
$5

Whiskey & Cigar bar sign (1)
$3

The Black Barn Event Planning
Decor Closet

Gold candle holder + candle (1)
$5

Kinds Words

"I can’t begin to thank you Samantha, for creating this amazing, intimate, joyous celebration for our daughter and her husband. It was everything she wanted. And I could never have pulled this off without you. Your infinite patience, and calm words kept me from losing my mind, several times. You are truly a mother of the bride dream. Looking forward to doing this again with you! We reached out to Samantha after starting the planning process. Had I known them what I know now, I would have brought her in from the start. She is so kind and smart, we felt at ease immediately. She confidently led us through the planning process, kept us on task and focused, which is no small feat for us. Her calm demeanor kept us positive, and able to enjoy the wedding day. She leads with an open mind, always asking for our opinion, and making sure that the special day was a direct reflection of what our daughter wanted. And she nailed it! Thank you Samantha!"
-Marji, MOB

"Sam and her team were amazing during the rehearsal and wedding day! It definitely took the stress off of me, which was one of the main things I was concerned about. Not only was The Black Barn Event Planning very professional and great about answering everyone’s questions, but they were also willing to fix last minute mistakes that I had made before the wedding without me even noticing. I am a very particular person, and Sam was amazing and ensured that all of my particular requests were heard. I know it may have seemed like an easy-going day to all the guests, but I know her team was working overtime behind the scenes to ensure everything would go off without a hitch. I absolutely loved having The Black Barn Event Planning be our day-of coordinator. When I look back on my wedding day, there is so much joy in everything that went right and all the emotions that I felt as the day went on. For all of my friends getting married in Ohio in the next few years, I will definitely be recommending The Black Barn Event Planning, and I hope their company continues to grow and flourish. To Sam, you are the greatest and I will never be able to thank you enough!"
-Anna, Bride



Sam did a wonderful job. She advocated for me many times on items with the venue. She is reliable and does what she says she's doing to do. She managed the planned items well but also handled the unexpected items very well. My wedding day couldn't have happened without her and her team. She's a pleasure to work with. Thank you Sam! 
- Angela, Bride

"I can not be more grateful and pleased with Sam if I tried!! I hired her for The Day of Coordinator to help everything run smoothly. Her professionalism & knowledge was just what we needed to make this happen. Her sweet personality was a huge bonus and made us feel so comfortable and at ease. The communication between her and my daughter was excellent. Sam was very prompt with answering any of my daughter’s questions prior, during and after the wedding. Her service fee is VERY reasonable. She traveled from Dayton, three hours each way, for the rehearsal and for the wedding !! Sam and her team helped box all the centerpieces and miscellaneous items while we were still enjoying the evening. This was a huge help and I was very thankful for the extra time that was freed up for us to spend with family and friends. There was a small hiccup with our food caterer and Sam quickly jumped in and solved the problem. I could not have asked for a more perfect day for my daughter, it was everything she dreamed of and we were all stress free thanks to Sam. I would HIGHLY recommend The Black Barn Event Planning. Sam is amazing at what she does!!"
- Sara, MOB

I could not have made it through my wedding day without Samantha! She was absolutely fantastic! From the beginning she went above and beyond for my husband and I. She was there every step of the way to help ask questions and make sure that I knew what I was getting myself in to! She made the whole wedding day run so smooth and perfect! I am SO thankful that I had her there to take the stress off my and my family members shoulders! Our wedding day would not have been what it was without her. She helped to bring my vision to life and I am forever thankful!! 
- Abby, Bride

"It wasn't until the wedding rehearsal that I met Samantha. To say I was impressed is an understatement! She is exceptional and just the event planner you need! Samantha is completely professional and efficient. She directs a group of 50-275 people with ease. She communicates with vendors and guests to orchestrate the details of the wedding ceremony and reception just as the bride and groom had planned. She makes sure every detail is addressed. For Clay and Maddie's wedding, Samantha was present from start to finish. She helped set up, ran all the logistics during (the rehearsal, wedding, and reception), and she helped take down. She ran the event as if it was her own. She is so organized and thorough. She's exactly where you need her every minute but so discreet that others think she is a guest. She is meticulous and has a take-charge attitude with the most polite, respectful, and kind delivery. She really wanted nothing but the best for the bride and groom on their wedding day. And she made sure that was the result. Do not let the distance discourage you. Samantha likes to travel and will go the distance for an event. Discovering and hiring Samantha and Black Barn Event Planning, LLC was the right decision. Samantha made all the difference."
- Lisa, MOG

"5 stars doesn’t feel like enough! Sam truly was incredible in making our wedding day run smoothly. Not a detail was missed, and we absolutely would not have had such a successful wedding without her. We hired her very late into our planning process, and with only two weeks before the big day, she jumped in without hesitation. When we ended up 20 minutes behind on the timeline during the wedding, she didn’t panic. Instead, she reassured us it wasn’t a big deal, and helped us rearrange the rest of the evening to make sure nothing fell off track. I cannot recommend her enough!"
 – Maia, Bride

"From the moment we hired Sam as our day-of wedding coordinator, we knew we were in great hands. Her professionalism, attention to detail, and warm personality made our wedding day seamless and stress-free. Sam excelled at managing every aspect of the day. They ensured that vendors were punctual, the timeline was adhered to, and every element of the event was executed flawlessly. Her ability to anticipate and solve problems before they even arose (no problems at all) was truly impressive. Throughout the planning process, Sam was always accessible, responsive, and full of great ideas. On the rehearsal and wedding day, she was a calming presence, ensuring that we could fully enjoy our special moments without worrying about the logistics. Thanks to Sam, our wedding was everything we had hoped for and more. We couldn't have asked for a better coordinator to bring our vision to life. We highly recommend Sam at Black Barn Event Planning to any couple looking for a dedicated, talented, and caring professional to handle their wedding day. Thank you so much, Sam, for making our day perfect!!"
- Maddie, Bride

Sam was great from the moment I consulted with her to be our day of coordinator. She went ABOVE AND BEYOND what I expected! Initially we thought we just needed someone to set up and tear down our wedding but Sam asked all the right questions and really made sure our event was planned out to the finest details. She took so much stress off of me from the first time I talked to her and continued that calming, “we got this” presence all throughout the night. I couldn’t have asked for anyone better to make sure our day went off without a hitch. She set up everything exactly how I envisioned it, followed my instructions and suggestions to a tee and really brought my romantic garden style wedding to life. She also let me borrow a cute mannequin to display my dress which made for some great pictures!
If you are on the fence about hiring her, just do it! You will not regret it!
- Hannah, Bride

contact@theblackbarneventplanning.com

937-815-2975

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Meet Sam!

Owner & Lead

 Planner