Event Planning
We create the beautiful, stress free wedding you envisioned & memories that will last a lifetime!
About us
The Black Barn Event Planning believes that even the smallest details can have immense impact and meaning. We design dream events into reality and create events that are inspired by our clients envisioned wedding day without the stress. As your trusted wedding planner, I assist and take care of organizing the details, handle the logistics, help you stay within budget and provide you with support from beginning to end. I treat every wedding as if it were my own - planned with care and love. As your day approaches, with every box checked, we create and then execute our plan - all while you stay present in the joyous moments!
Cheers to a wonderful wedding day!
1. Book your consultation by filling out the form on our contact page and I will get back to you shortly to schedule a chat!
2. Once you've said yes to The Black Barn Event Planning, we will meet to go over your vision, establish your overall investment and discuss dream vendors.
3. We officially start the planning process.
The Process
Full Service Wedding Planning
- Provide wedding guide
- Wedding timeline creation
- Creation of wedding checklist
- Establishing priorities, develop, and track the budget
- Ceremony + reception venue scouting
- Vendor recommendations and bookings
- Venue site walk through
- Contract review
- Guidance with creation and execution of a design scheme
- Help with creation, selection and ordering of save-the-dates, wedding invitations, and all printed materials
- Assist with creation and selection of wedding favors & accessories
- Coordinate wedding party and guest transportation
- General advice and consultation
- 3 pre-wedding consultations
- Attendance at vendor meetings (if available)
- Confirm all details with vendors prior to the wedding
- Facilitate the ceremony rehearsal - 1 hour of rehearsal time
- Coordinate and schedule rehearsal dinner
- Assist in ordering personal items needed for the wedding
- Design a 3D venue diagram
- Assist in selection of “Will you be my bridesmaid and groomsmen” gifts
- Assist in booking and managing hotel room blocks
- Advise on menu and beverage selection
- Develop event enhancements like lighting, custom rentals, drapery, etc.
- Remind clients when payments are due to each vendor
- Ensure distribution of final payment and gratuity (if desired) to vendors
- Plan closely with all of your vendors to ensure everything flows together seamlessly
- Schedule salon and spa services
Wedding Day
- Coordinator on site for unlimited amount of time,
- Direct the ceremony processional
- Coordinate and assist with the setup of the ceremony and reception
- Setup wedding accessories such as guest book, place cards, favors, etc.
- Act as the point of contact for all vendors
- Assist the family, wedding party and guests as needed
- Ensure distribution of final payment and gratuity (if desired) to vendors
- Have Bridal emergency kit on hand for use
- Handle any unforeseen hiccups and obstacles
- Assist with set up and tear down
Package starting at $2,500
Partial Wedding Planning
Package starting at $1,500
- Provide wedding guide
- Two pre-wedding consultations
- Venue site walk through
- Supply any needed vendor recommendations
- Vendor contract reviews of remaining vendors needing book
- Guidance with creation and execution of a design scheme
- Construct a detailed wedding day timeline
- Confirm all details with the vendors prior to the wedding
- Facilitate the ceremony rehearsal - 1 hour of rehearsal time
- Option add on: Design a 3D venue diagram for additional charge.
Wedding Day
- Coordinator on site for fourteen hours
- Direct the ceremony processional
- Ensure distribution of final payment and gratuity (if desired) to vendors
- Coordinate and assist with the setup of the ceremony and reception
- Setup wedding accessories such as guest book, place cards, favors, etc.
- Act as the point of contact for all vendors
- Assist the wedding party and guests as needed
- Have Bridal emergency kit on hand for use
- Handle any unforeseen hiccups and obstacles
- Assist with set up and tear down
- Option add on: Unlimited hours on site with coordinator for additional charge.
Day of Wedding Coordination
- Beginning 2 months prior to day of wedding, I become vendor point of contact and take over
- Provide wedding guide
- One pre-wedding consultation 30 days prior to the wedding
- Supply any needed vendor recommendations
- Venue site walk through, if within 1 hour of Dayton, OH
- Construct a detailed wedding day timeline
- Confirm all details with the vendors prior to the wedding
- Facilitate the ceremony rehearsal - 1 hour of rehearsal time
Wedding Day
- Coordinator on site for twelve hours
- Direct the ceremony processional
- Coordinate and assist with the setup of the ceremony and reception
- Setup of wedding accessories such as guest book, place cards, favors, etc.
- Act as the point of contact for all vendors
- Assist the wedding party and guests as needed
- Have Bridal emergency kit on hand for use
- Handle any unforeseen hiccups and obstacles
- Manage set up and tear down
- Option add on: Unlimited hours on site with coordinator for additional charge.
Package starting at $900
Blush Sequin tablecloths (1) - 52x52 Square / (1) - 80Lx50W Rectangle
$5 each
Blue vases (2) – 11 inches tall
$10 each
Crates (2)
$20 for both
Gold ring with floral (1)
$8
Dress mannequin (1)
$20
Dessert Risers (2) – 12 inch / (2) – 10 inch
$20 for all
Wooden Eucalyptus lantern (1) 10 inches
$10
- Tall 12 inch candles (4 if not used in the 2 set) $8
- 3 set hurricane vases + candles – (8) $40
- 2 set hurricane vases + candles – (8)$30
FOR ALL: $75
Gold octagon (1)
$5
Cake cutting set (4) – Crystal, Gold Silver and Vintage Silver
$8 per set
Drinks are on us; hangover is on you sign (1)
$5
Blush sheer runners 27x120 (4) $8 per runner
Blush Polyester napkins (70)
.50 each
Cake stands (3) White rustic > 10.5 inches / Clear with gold rim > 12 Inches / Wooden > 9 inches
$10 each
Welcome to our Happily Ever After sign (1) 2 Ft. / 24 inches tall
$10
Golden votives (2)
$5 for both
BOHO placemat(1)
$5
BOHO centerpiece + Placemat (1)
$15
Black 8 foot rectangle tablecloths (2)
$15 each
White polyester napkins - (600)
.50 each
Black easel (1)
$5
Whiskey and Cigar bar sign (1)
$5
The Black Barn Event Planning
Decor
Gold candle holder + candle (1)
$8
"I can’t begin to thank you Samantha, for creating this amazing, intimate, joyous celebration for our daughter and her husband. It was everything she wanted. And I could never have pulled this off without you. Your infinite patience, and calm words kept me from losing my mind, several times. You are truly a mother of the bride dream. Looking forward to doing this again with you! We reached out to Samantha after starting the planning process. Had I known them what I know now, I would have brought her in from the start. She is so kind and smart, we felt at ease immediately. She confidently led us through the planning process, kept us on task and focused, which is no small feat for us. Her calm demeanor kept us positive, and able to enjoy the wedding day. She leads with an open mind, always asking for our opinion, and making sure that the special day was a direct reflection of what our daughter wanted. And she nailed it! Thank you Samantha!"
-Marji - Mother of the Bride
5.0
Amazing, Kind, and Professional
"Absolutely lovely planner! Great to work with, great communication, and very organized! Really good at making sure things happen and keep moving and extremely proactive in the planning process! Absolutely recommend!"
- Alex G. of AG Dayton Photography 03/22/2024
"When I look back on my wedding day, there is so much joy in everything that went right and all the emotions that I felt as the day went on. Thank you so much for getting floating candles and fixing my candle mistake, thank you for being so patient and listening to all of my very particular requests, thank you for managing the wedding party and both families, and a huge thank you for ensuring our day went smoothly and without stress. I know it may have seemed like an easy going day to all the guests, but I know you and your team were working overtime behind the scenes to ensure everything would go off without a hitch. For all of my friends getting married in Ohio in the next few years, I will definitely be recommending you, and I hope your company keeps growing into a full-time career like you want. You are the greatest and I will never be able to thank you enough!"
Anna Cummins -Bride
