The Black Barn
Event Planning

We HELP create the beautiful, stress free wedding you envisioned & memories that will last a lifetime!

The Black Barn Event Planning believes that even the smallest details can have immense impact and meaning. We design dream events into reality and create events that are inspired by our clients envisioned wedding day without the stress. As your trusted wedding planner, I assist and take care of organizing the details, handle the logistics, help you stay within budget and provide you with support from beginning to end. I treat every wedding as if it were my own - planned with care and love. As your day approaches, with every box checked, we create and then execute our plan - all while you stay present in the joyous moments!

Cheers to a wonderful wedding day!

About us

Gallery

1. Book your consultation by filling out the form on our contact page and I will get back to you shortly to schedule a chat.

2. Once you've said yes to The Black Barn Event Planning, we will meet to go over your vision, establish your overall investment and discuss dream vendors.

3. We officially start the planning process!

The Process

The Cali

Pre-Wedding

Full Access to HoneyBook client portal
Provide client with 12+ month wedding checklist
Provide client with 53 page wedding guide
Provide client with Guide for Parents of the Groom
Bi-monthly Check in's
Unlimited emails
3 phone or virtual pre-wedding touch bases
Establish priorities and create your budget projection
Create Floorplan
Ceremony + reception venue scouting within 1 hour of

Dayton, OH (up to 3 venues)

Set up tours, as needed
Attend all vendor meetings, if available
Provide vendor recommendations
Final Venue site walk through, if venue is within 1 hour of Dayton, OH
Contract review for all vendors
Guidance with creation and execution of a design scheme
Help with creation, selection and ordering of save-the-dates,

wedding invitations, and all printed materials

Assist with creation and selection of wedding favors & accessories
Confirm all details with vendors prior to the wedding
Coordinate the ceremony rehearsal - 1 hour of rehearsal time
Schedule rehearsal dinner
Assist in ordering personal items needed for the wedding
Assist in selection of “Will you be my bridesmaid and groomsmen” gifts
Wedding timeline creation
Assist in booking hotel room blocks
Coordinate wedding party and guest transportation
Advise on menu and beverage selection
Advise on event enhancements like lighting, custom rentals, drapery, etc.
Schedule salon and spa services

Wedding Day

Coordinator on site for fourteen hours
Direct and cue the ceremony processional
Setup wedding accessories such as guest book, place cards, favors, etc.
Direct wedding day timeline to ensure we stay on time with ceremony, dinner, dances, etc.
Manage vendor arrival / oversee set up
Coordinate with all vendors throughout the wedding
Act as the point of contact for all vendors on day of event
Distribute final payments & gratuities, as needed, to vendors
Have Bridal emergency kit on hand for use
Handle any unforeseen hiccups and obstacles
Coordinate and oversee setup and tear down for ceremony and reception

Package starting at

$3,000

Are you a busy couple that does not have the time or the know how to plan a wedding on your own? Do you want to be able to relax and actually enjoy the planning process, leaving the details for your planner to take care of, so you will not feel overwhelmed and stressed? Our Full Service Wedding planning package is for the couple who want a full-time wedding professional overseeing every aspect of their wedding day or weekend! As your behind-the-scenes wedding expert, we serve as your constant resource for making your planning process stress-free, enjoyable and memorable. With full service wedding planning, we are with you every step of the way, helping aid your decisions!

The Kennedy

Package starting at $1,900

Pre-Wedding

Full Access to HoneyBook client portal
Provide client with 12+ month wedding checklist
Provide client with 53 page wedding guide
Provide client with Guide for Parents of the Groom
Direct access to your coordinator the moment I come on board
Bi-Monthly touch bases
Two phone or virtual pre-wedding touch bases
Venue site walk through, if venue is within 1 hour of Dayton, OH
Supply any needed vendor recommendations
Assistance with vendor research and matching
Guidance with creation and execution of a design scheme
Construct a detailed wedding day timeline
Coordinate and confirm all details with the vendors prior to the wedding
Facilitate the ceremony rehearsal - 1 hour of rehearsal time

Wedding Day

Coordinator on site for twelve hours
Direct and cue the ceremony processional
Setup wedding accessories such as guest book, place cards, favors, etc.
Direct wedding day timeline to ensure we stay on time with ceremony, dinner, dances, etc.
Manage vendor arrival / oversee set up
Coordinate with all vendors throughout the wedding
Act as the point of contact for all vendors on day of event
Distribute final payments & gratuities, as needed, to vendors
Have Bridal emergency kit on hand for use
Handle any unforeseen hiccups and obstacles
Coordinate and oversee setup and tear down for ceremony and reception

Our Partial Planning Package is an ideal option for the couple who may have already completed portions of their planning and require less assistance than a Full Service Package. This package is designed to allow the couple a hands-on role in their planning activities along with our professional assistance to guide them along the way.

Day of Wedding Coordination Package

Pre-Wedding

Beginning 2 months prior to day of wedding, I become vendor

point of contact

Direct access to your coordinator the moment I come on board
Provide 12+ month wedding checklist
Provide 53 page wedding guide
Provide Guide for Parents of the Groom
Venue site walk through
One phone or virtual pre-wedding touch base
Supply any needed vendor recommendations
Construct a detailed wedding day timeline
Confirm all details with the vendors prior to the wedding
Facilitate the ceremony rehearsal - 1 hour of rehearsal time

Wedding Day

Coordinator on site for twelve hours
Direct and cue the ceremony processional
Setup wedding accessories such as guest book, place cards, favors, etc.
Direct wedding day timeline to ensure we stay on time with ceremony, dinner, dances, etc.
Manage vendor arrival / oversee set up
Coordinate with all vendors throughout the wedding
Act as the point of contact for all vendors on day of event
Distribute final payments & gratuities, as needed, to vendors
Have Bridal emergency kit on hand for use
Handle any unforeseen hiccups and obstacles
Coordinate and oversee setup and tear down for ceremony and reception

Package starting at

$1,200

Day Of Coordination is a perfect option if you want to plan a majority of your wedding, but need a professional wedding coordinator in the background to answer questions, handle logistics, offer advice and coordinate the details on the wedding day so you can sit back, relax, and enjoy your stress free, perfect wedding day! This package is perfect for the couple who has a little bit more time to devote to the initial wedding planning demands but wants to ensure they are set up for success and that all the final details will be taken care of. We work diligently so that you can soak in every special moment.

Full Service Wedding Planning Package

Partial Wedding Planning Package

The Memphis

Package starting at

$6,700

Day of Coordination! - The Black Barn Event Planning
Clear communication is our top priority! You’ll have one dedicated point of contact—your Day of Coordinator (DOC). From the moment you bring The I Do Crew on board, you can share any questions or requests with your DOC, who will coordinate directly with our team to ensure everything runs seamlessly.

Hair and Makeup! - Olivia Oaks
You’ll receive a trial session and a personal meeting with your artist to ensure your vision comes to life.

Photography! - JM Weddings Dayton
Our photographers will meet with you three times before the big day—6 months out, 1 month out, and 2 weeks before—to review your timeline and preferences, ensuring they capture every moment just as you imagined.

The I Do Crew

This package consists of a full-service wedding team, offering a Day-of Coordinator, Hair and Makeup Artist, and two Photographers—all working together to ensure your wedding day is seamless and stress-free. Our ‘I Do Crew’ package is designed to take the burden off your shoulders, allowing you to relax and enjoy the moments leading up to your special day. Our goal is simple: to be your Dream Team. Together, we will work to create a stress-free and unforgettable wedding day. Booking this package tackles 3 vendors at once - your photography team, day of coordinator and hair stylist(s), Makeup artists!

To simplify the process, I (Sam - The Black Barn Event Planning will serve as your main point of contact throughout the planning journey. I will coordinate all the details, keep in touch to schedule meetings, discuss your vision, and ensure everything comes together perfectly. The photographers and stylist(s) will also reach out as needed to address specific details or provide updates.

We are all so excited to learn more about your vision and collaborate to create something truly unforgettable!